Privacy Policy

This privacy policy describes how we collect, use and process your personal data and how we comply with our legal obligations to you in doing so. Protecting your privacy is important to us and we are committed to protecting and upholding your privacy rights.

For the purposes of applicable data protection laws (including but not limited to the General Data Protection Regulation (Regulation (EU) 2016/679) (the “GDPR”) the responsible entity is The 3ilion® Group (hereinafter “we” or “us”).

Important: This Privacy Policy may be amended from time to time. Please use this page to keep informed as we post any changes here.

What types of personal data are collected?

Candidate Data

We need to process certain information about you in order to provide you with optimal, tailored employment opportunities. We only ask for information that we believe will actually help us to serve you better, such as your name, age, contact details, education details, employment history, emergency contacts, residency status, financial information. Where appropriate and permitted by local laws and regulations, we will also collect information about your health, diversity information or details of any criminal record. We also collect certain information about you when you access our website or click on a link in an email we send.

Potential Candidate Data

If we believe that you may be interested in our services or that they may be of benefit to you, we will collect and use this information about you to evaluate how we might help you and contact you. We also collect certain information about you when you access our website or click on a link in an email we send.

Client Data

If you are a client of The 3ilion® Group, we may need to collect and use information about you or individuals within your organization in order to provide or offer services to you, such as: (i) search for candidates who are a good match for you or (ii) providing a managed service provider programme to you (or assisting another organization to do so), (iii) providing recruitment process outsourcing services to you (or assisting another organization to do so), (iv) providing services to your employees such as training for teachers working for our education clients, and/or (v) notifying you of content published by The 3ilion® Group that is likely to be important and useful to you. We also collect certain information about you when you access our website or click on a link in an email we send.

Supplier Data

We require a small amount of information from our suppliers to ensure a smooth process. We need the contact details of the relevant people within your organization to communicate with you. We also need other information, such as your bank details, so that we can pay for the services you provide (where this is part of the contractual arrangements between us).

Visitors To Our Website

We collect a limited amount of information from visitors to our website and use it to help you use our website and to better manage the services we provide. This includes, but is not limited to, information about how you use our website and how often you access the website, as well as the times when our website is most in demand.

Depending on the nature of the personal data in question and the reasons for its processing by us, we may not be able to fulfil our contractual obligations or, in extreme cases, may not be able to continue the business relationship if you refuse to provide us with that data or request us to stop processing it.

How is your personal data collected?

Candidate Data

We collect your personal data either: From you or From third parties. Further, if you access our website or read or click on an email from us, we will also collect certain data automatically or by you providing it to us. You can find more information here.

Potential Candidate Data

We collect personal data about you from third parties (for example, social media, professional networks, job search engines and online job advertising providers and RPO or MSP providers when they refer you to us). Further, to the extent that you access our website or read or click on an email from us, we will also collect certain data automatically or by you providing it to us.

Client Data

We collect your personal data either: From you or From third parties (e.g. our candidates or temporary employees) and other limited sources (e.g. online and offline media). Furthermore, if you access our website or read or click on an email from us, we will also collect certain data automatically or by you providing it to us. You can find more information here.

Visitors To Our Website

We collect your information automatically using cookies in accordance with the cookie settings in the Cookie Preference Centre on our website or in your browser when you visit our website. For more information about cookies, such as how we use them and what choices you have, click here. We also collect information from you when you contact us through the website or our apps, for example when you use the chat function or register for our newsletters, webinars or other offers. Some of our emails contain code snippets that are not visible. This so-called tracking pixel allows us to know which of our messages are opened. If you do not want this information to be collected, please disable automatic image downloading in your email software or with your email provider.

How will your personal data be used?

Candidate Data

The main reason we use your personal information is to help you find employment or other suitable employment. The more information we have about you, your skills and your goals, the better we can tailor our service to you. Where appropriate and permitted by local laws and regulations, we will also use your personal information to advertise our services to you, profiling and diversity monitoring, etc. We may ask you to provide us with more information about yourself. Where appropriate, we will ask for your consent to do some of these things.

Data Of Potential Candidates

We use information about potential candidates to determine whether you are interested in or may benefit from our services. If this is the case, we will assess whether and how we could help you. If we think we can help you, we will use your information to contact you about our services.

Client Data

The main reason we use information about clients is to be able to introduce ourselves to you and to ensure that the contractual arrangements between us can be properly implemented to ensure a smooth business relationship. This will include: (i) identifying candidates that we believe are a good fit for you or your organization, (ii) providing services to you (or supporting another organization in doing so, (iii) providing services to your staff such as training. The more information we have, the better we can tailor our service to you.

Supplier Data

We use your personal data for two main reasons: to ensure that the contractual arrangements between us can be properly implemented to enable a smooth business relationship, and to ensure compliance with the law.

Visitors To Our Website

We use your information to make it easier for you to use our website, for example, by analysing your recent job search criteria so that we can better show you jobs that we think may be of interest to you. In addition, we use your information to provide you with the service you have signed up for or the services you have participated in, for example, to send you a newsletter or allow you to participate in an online survey If you are also a candidate or client of The 3ilion® Group, we will use information about your use of the website to improve other aspects of our communication with you or the service we provide to you.

Please note that communications to and from The 3ilion® Group employees, including emails, will be reviewed as part of any internal or external investigation or dispute.

Who will your personal data be shared with?

Candidate Data

We will share your personal data with different recipients in different ways and for different reasons. First and foremost, we will share your information with potential employers to increase your chances of getting the job you want. Unless you have indicated otherwise, we will also share your information with any of our group companies as well as related third parties, such as service providers we use and selected job search engines, if we believe this will help us to provide the best service to you and maximise your chances of getting the job you want.

Potential Candidate Data

If you have been identified as a potential candidate, we may share your information with all group companies and related third parties, such as service providers we use, in order to contact you about our services.

Temporary Employee Data

If we employ you directly as a temporary employee, we may share your personal data with some additional parties to ensure a smooth temporary employment relationship. For example, we may share your personal data with relevant colleagues at The 3ilion® Group (this may include colleagues in offices overseas), a client and, if applicable, medical professionals such as your GP or an occupational health expert .(for example, for the purpose of a necessary workplace adjustment, if required).

Client Data

We share your data for the following purposes: (i) primarily to ensure that we can provide you with access to an appropriate pool for candidates, (ii) to provide (or assist another organization to provide) services to you and/or (iii) to provide services to your employees such as training. Unless you have indicated otherwise, we will share your information with any of our group companies as well as related third parties, such as service providers we use, in order to better achieve these objectives.

Supplier Data

Unless you have indicated otherwise, we will share your information with any of our group companies as well as related third parties, such as service providers we use and organizations for which we provide services.

Visitors To Our Website

Unless you indicate otherwise, we will share your information with providers of web analytics services, marketing automation platforms and social media services to ensure that you receive only targeted advertising from us.

How is your personal information protected?

Protecting your information is important to us. That is why we take appropriate measures to prevent unauthorized access to and misuse of your personal information.

How long will your personal data be stored?

If you are a customer or supplier, we store your personal data in order to provide services to you or receive services from you, or to provide you with information about our services that we think may be of interest to you. If you have specifically indicated that you do not wish us to retain your personal data, we will delete it from our systems unless we have a good faith belief that we are required to retain it by law or regulation (for example, because of a request from a tax authority or a connection with prospective litigation) or other legal exemptions apply.

If you are a prospective candidate or a candidate and we have not had any relevant contact with you (or, if applicable, the organization for which or with which you work) for two years, we will delete your personal data from our systems unless we are satisfied in good faith that we are required by law or other regulation to retain it (for example, because there is a request from a tax authority or in connection with anticipated litigation).

Similarly, for customers and suppliers, if you are a prospective candidate or have specifically indicated that you are not interested in our services, we will delete your personal data from our systems unless we are satisfied in good faith that we are required by law or other regulation to retain it (for example, because of an enquiry from a tax authority or in connection with anticipated litigation).

If you are a visitor to our website, we will retain all data for as long as is necessary to achieve the purpose for which it was collected or processed. If you have specifically indicated that you would prefer us not to retain your personal data, we will delete it from our systems unless we have a good faith belief that we are required by law or other regulation to retain it (for example, because of a request from a tax authority or a connection with prospective litigation) or other legal exemptions apply.

How can you access, amend or withdraw personal information you have provided to us?

Even if we are already in possession of your personal data, you have various rights with regard to this data. If you wish to contact us in this regard, please contact us. We will endeavour to process your request as quickly as possible and in any case in accordance with the applicable legal provisions. Please note that we may keep records of our communications in order to better resolve issues raised by you.

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